After intense backlash in the media, Microsoft changed the way its Microsoft Productivity features worked to better protect users’ data privacy at...
What Is Microsoft Viva and How Can It Help Your Business?
Microsoft Viva is the latest Microsoft bundle. Unlike its predecessors, Microsoft built this enterprise resource ...
Microsoft Viva is the latest Microsoft bundle. Unlike its predecessors, Microsoft built this enterprise resource planning software specifically with long-term remote work in mind. This software bundle includes tools so intuitive that managers can even predict employee burnout. Despite these amazing add-ons, some critics have pointed out that it’s partially a repackaging of existing Microsoft offerings. So, how can it help your business and is it worth investing in?
What Are the Main Components of Microsoft Viva?
Microsoft Viva has four main components. Together, they create a holistic workforce management tool that finds an impressive middle ground between the goals of the business and the best interests of the employees.
Onboarding and training are two of the most time-consuming processes managers undertake. Because of this, smart businesses have started the process of migrating training programs to online platforms or the cloud. This ensures a standardized training experience and allows remote learning. Companies with mandatory courses for compliance will find this especially useful.
Since moving to remote work, 60% of workers feel less engaged with their teammates. Engagement drives job satisfaction and productivity, so rebuilding connections can help workers better adjust. Employees can use Viva to access company news, employee benefits information and workplace communities. Management teams can also use Viva to create virtual town halls.
Why search for knowledge when knowledge can find you? That is the premise of the hover feature known as Viva Topics. Simply hover over industry jargon or an acronym and Viva does the work for you. It turns non sensitive company information into a giant internal library that workers can get information from with ease. It also pulls info from integrations and third-party services.
When managers first considered the mass migration from the office to remote workspaces, productivity was the main concern. A year into remote work becoming the new normal, the new concern is increased levels of burnout. Managers can use Viva Insights to monitor productivity, burnout and other performance indicators. Workers can also use Insights to find work-life balance while working from home.
How Can Microsoft Viva Features Help Your Business?
How you use Microsoft Viva ultimately depends on your management style and your business goals. Usage also determines benefits. Here are some of the main benefits we predict will help your business thrive.
Higher Employee Engagement
One Harvard Business Review article reports that organizations with higher levels of engagement report 22% higher productivity. The benefits also manifest in other ways:
- Lower turnover
- Lower absentee rates
- Better employee health
- Fewer workplace injuries
- Fewer product defects
Better Employee Wellbeing
It’s worth noting that even the most engaged employees can suffer burnout when they fail to unplug. Employees begin to lose productivity and take longer to recharge when burned out, so ideally managers should help prevent them from getting to this point. The employees themselves can also play a role. Microsoft Viva provides routine reminders for wellness checks and meditation. It even includes a virtual commute to help workers unplug at the end of the day.
Lower Turnover Rates
Employees tend to stick around much longer when companies invest in their education. Providing opportunities for workers to learn new skills and information at their own pace is a great way to accomplish this. It can also help managers determine what interests employees have and who seems most committed to lifelong improvement.
Is It Worth Investing in Microsoft Viva?
The best way to think of Microsoft Viva is like an expansion pack for base software. Instead of operating alone, it builds on the existing Microsoft 365 platform. Most of the tools it provides are reimagined versions of existing tools, such as Microsoft Teams. The only truly new feature is the Viva Learning tool.
So, why spend money on this? Microsoft Viva better addresses the unique challenges faced by remote workers. It best serves businesses that require true collaborative effort and endless creativity. However, if the existing platform works just fine for you, consider delaying your purchase.
How Can Cloudficient Assist?
If you have not yet migrated to Microsoft 365, you will need to do so to access Microsoft Viva. This might seem like a hassle, but it’s a final push you may have needed to get the task done. We are a migration vendor serving companies with 1,000-plus end-users and can help you achieve a seamless transition. With unmatched next generation migration technology, Cloudficient is revolutionizing the way businesses retire legacy systems and transform their organization into the cloud. Our business constantly remains focused on client needs and creating product offerings that match them. We provide affordable services that are scalable, fast and seamless.