This video is a detailed review of the different types of legacy archive migration solutions and some of the issues you might encounter with the older ones.
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Maximizing Office 365 Licenses?
With many organizations moving to cloud solutions like Office 365, the overhead of maintaining legacy archives such as Enterprise Vault begins to look less and less appealing – there are simply better and more efficient options to manage your data. On top of that, costs to maintain Enterprise Vault are significant including storage maintenance, hardware / software upgrades, archive license renewal, and resources to manage the environment.
Migrating this data to a modern cloud-based solution allows you to reduce your CAPEX expenditure and leverage a more modern platform that allows cohesive data governance across all your workloads.
Many organizations undergoing Enterprise Vault to Office 365 migration are simply taking advantage of the licenses they are already paying for. There are real advantages to this strategy in terms of maximizing the overall end user experience along with a compelling Return on Investment (ROI) typically between 6 – 12 months!
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Project Governance?
When faced with the prospect of migrating Enterprise Vault, some organizations will opt to investigate the possibility of manually using available toolsets. What’s often overlooked is that there are many steps involved, all of which need to be coordinated to ensure an adequate outcome.
For example, data needs to be extracted and staged, copied to Azure, appropriate online archives may need to be enabled, and then data needs to be ingested into O365 using a mapping file. Any mistakes in this mapping file will result in data being migrated into the wrong target mailbox. Additionally, if failures or corruption occur, you will need to re-export and import the data.
Audit records of an Enterprise Vault to Office 365 migration are important to ensure your migration process has met the goals of the project. The toolsets available for a manual migration do not have the capability to ensure a full end-to-end Chain of Custody for your data. Items are not tracked individually, and you cannot be certain an item that was extracted from your archive hasn’t been tampered with prior to ingestion into Office 365.
- Who has been migrated and when?
- What was the status of each step?
- What failures occurred and why?
Manual processes typically rely on updating spreadsheets and a massive set of PowerShell logs. Human error will certainly crop up during the process, which leads to a subpar outcome and risk.
Scaling for Speed?
With the enforcement of Microsoft’s Service Protection Throttling in late 2020, each mailbox will have limits which affect how much data may be migrated within a 5-minute interval. In order to achieve adequate velocity to meet project timelines, customers are now forced to migrate many more users at the same time.
There is simply no other way around this limitation which leads to juggling multiple times the amount of scripts, logs and user communications. Scaling manual migration processes drastically increases the probability for human error, governance issues, and unsatisfactory results for your organization.
This has made migration more challenging, and means Enterprise Vault migration tools are even more beneficial
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Create a Data Migration Strategy
Data migration can be complex, time-consuming and costly. Many data migrations exceed their budget or harm the business due to a flawed strategy. This is why it is very important to create a data migration strategy.
A poor migration strategy can lead to missed project timescales, additional expenses, inaccurate data and sometimes the failure of the data migration process. The right strategy can look ahead and predict potential problems by considering:
- Potential downtime- Data integrity
- Data quality
- Issue remediation
- Business impact
- End User experience
- Impact on End User processes
- Cost
Ensuring you have the right processes in place is important and it’s critical when retiring your on-premise archive in favor of Office 365. The data migration project aims to improve performance and efficiency, however this type of enterprise transformation is not without its challenges.
EVComplete
Step into your digital transformation by moving all your EV archives - emails, filesystem, journals, SharePoint - to Office 365 or your on-premises environment.
EVComplete makes your Enterprise Vault migration more streamlined, reducing labor-intensive processes and saving time. By automating processes and orchestrating all necessary steps to offer maximum transparency and chain-of-custody.
Faster. Effective. More EVComplete.
Related Cloudficient Blog Posts
Our team loves cloud migration, so we’re constantly researching the latest trends and most effective techniques for Enterprise Vault migration. We regularly update our blog with actionable insights designed to make your digital transformation smoother.
Take a look at related blog posts for insights on the latest in business transformation, migration, and Office 365.
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