Most people who have worked in an office have used Microsoft OneDrive for Business before. If they haven't, they have at least heard of it or have used its competitors, such as Google Drive and Dropbox. Companies can access enterprise-level storage for their workers via a Microsoft 365 subscription. A free version also exists, but its features only support personal use.
With so many other options on the market, you may wonder what benefits Microsoft brings to the table. How can it help departments across your organization? Why should you choose Microsoft over its competitors?
How OneDrive Can Benefit Any Department
Microsoft owns the largest share of the enterprise cloud storage market worldwide. It is a prevalent choice among the biggest and most lucrative companies. More than 85% of Fortune 500s rely on SharePoint and OneDrive for their storage needs. Microsoft's popularity stems from familiarity, dependability and the features it brings to the table.
1. Stay Connected
The first and most obvious benefit of using cloud storage is accessing your files from anywhere. All you need is an internet connection and you can view, edit and share your work with ease. This is a crucial capability for companies with remote workers or employees who travel often.
Because of its remote and hybrid work capabilities, Microsoft makes it easier to break geographic borders. This feature can create additional perks for employees that make retention easier. People can work from areas with more affordable housing or from the road. Parents and people with disabilities can work from home when they prefer.
2. Collaborate Effortlessly
Another great benefit of using OneDrive is efficiently collaborating with others. Multiple users can work on the same document simultaneously and see each other's changes in real-time. It makes it easy to get feedback, edit and finalize documents quickly.
There is also an option to view previous versions of a document in case you need to go back to an older version for any reason. This feature can be helpful if someone makes unwanted changes or if you accidentally delete something.
3. Secure Your Data
When it comes to security, Microsoft has you covered. Regular backups and zero-trust security keep your data safe. You also don't have to worry about losing valuable information if your computer crashes, becomes infected with ransomware or gets stolen.
Additionally, you can set up two-factor authentication to add an extra layer of security to your account. This security feature requires you to confirm your identity with a code sent to your phone or email before you can access your files.
4. Go Mobile
Sometimes working from home turns into working on the go. Maybe you need to finish a project during a 12-hour flight or make a last-minute change to your big presentation. As team manager, you might need to approve requests from workers. With Microsoft's cloud solutions, you can achieve this and more without reaching for the laptop. Instead, you can use your smartphone.
The mobile app also makes specific tasks easier because of how smartphones work and the ways people use them. For example, in situations where workers might not have access to a scanner, it is simple to "scan" documents using their phones.
Why Choose OneDrive Over Its Competitors
The benefits of Microsoft’s cloud storage speak for itself, but it becomes even more potent if you already use Microsoft Office 365 for your business. This allows you to leverage the integration tools to bring more cloud storage to all the many other Microsoft apps you use for your business.
For example, OneDrive automatically integrates with SharePoint. As a result, you can use it with a wealth of other Microsoft apps, such as PowerPoint, Word and Excel. Even better, you can access these directly in OneDrive. Doing so allows you to work on documents offline and then sync them when you have an internet connection.
Microsoft’s storage solution is also more affordable than its competitors. For example, its Business plan starts at $5 per month for 1 TB per user. Meanwhile, Google Drive's Business Starters plan starts at $6 per month for 30 GB per user. That is a significant difference in storage capacity, and that price difference adds up.
How Cloudficient Helps You Access Cloud Storage
Before you can unlock the full potential of OneDrive, you first need a Microsoft 365 account. This requires migrating to the cloud. It might seem like a daunting task to tackle, but our experienced professionals have successfully handled countless migration projects. We look forward to providing the same top-notch service to your company. Contact us for a quote today.
With unmatched next generation migration technology, Cloudficient is revolutionizing the way businesses retire legacy systems and transform their organization into the cloud. Our business constantly remains focused on client needs and creating product offerings that match them. We provide affordable services that are scalable, fast, and seamless.
If you would like to learn more about how to bring Cloudficiency to your migration project, visit our website, or contact us.