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4 Steps To Transform a Word Document Into a PowerPoint
If you need to create a PowerPoint presentation but currently have the information saved as a Word document, this quick ...
If you need to create a PowerPoint presentation but currently have the information saved as a Word document, this quick tutorial will show you how to transform your Word document into a PowerPoint presentation. If you use these steps, you'll finish in no time.
Make a Note of These Limitations Before You Begin
The easy conversion process created by Microsoft does have its limitations. Note these before you get started on any conversion process:
- Microsoft currently only offers this for English users.
- You can only complete this process via Word for the web.
- The service does not work when using Internet Explorer or Safari.
- The larger the file, the longer the processing time during conversion.
- Not all fonts and styles will transfer.
Use These 4 Easy Steps To Convert Your Word Document to PowerPoint
Manually converting a Word file into a slide is a time-consuming process. Using Microsoft Office's built-in function offers a far more efficient solution.
1. Prepare the Document
Because Microsoft recommends using text-only Word documents for the conversion process, it may need some editing. The tech company also explains that once you complete the conversion, the slide headings of your PowerPoint presentation will match the headings in your document. Consider completing the following steps:
- Create a copy of the Word document for editing.
- Reorganize the headers to reduce subheaders and wordiness.
- Shorten paragraphs and remove some introduction paragraphs.
- Remove all non-text media, such as photos or graphs.
- If you used a custom font, reformat it to a default font.
2. Open Word for the Web
Microsoft offers one primary way to transform Word Documents into PowerPoint slides. It sometimes mentions importing, but the option only exports from Word. If you don't already have one, download and install a compatible browser, such as Chrome. If you use a company PC, you may need admin permissions or IT assistance.
If you do not receive IT assistance or admin permission in time, you might feel tempted to proceed via a personal device. Before doing so, consider the level of confidentiality of the document. Using a personal device to transfer company data could pose a security risk.
Once completed, go to File > Export > Export to PowerPoint presentation.
3. Export to Presentation
When this window launches, it will ask you to choose an aesthetic for your presentation. This stage is where a lot of people get stuck on creating presentations. The most important thing to consider is the format of your Word document and the expected form of the PowerPoint document. For example, are you creating a presentation or a report? Choose accordingly.
Also, consider the audience when choosing an aesthetic. Flowers or watercolor paint might look great for presentations at social events, but they might not work as well to pitch to business clients. That is, of course, unless you work within the art and gardening industry. Once you select a theme, the conversion process begins.
4. Open Presentation
Your computer usually saves the PowerPoint presentation to your OneDrive root folder. However, finding it is easy via the Open Presentation button once completed. This button opens the presentation in a new tab. Click on the default name provided to rename it. If you would like to add photos, graphs or animation, this is when to do so.
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Know When To Convert a Word Document Into a Presentation
PowerPoint slides are often much easier to follow than Word Documents. However, they do not provide excellent conversion solutions for wordy documents. Consequently, it's essential to determine whether a conversion or complete repurposing of the Word file is what will get you the results you seek.
Below are some examples of company information that might work better as a PowerPoint slide:
- Training documents, especially for new hires
- Tutorials created to reduce learning curves after tech upgrades or process changes
- Company progress reports, especially for busy executives
- Business plans, when accompanying the detailed Word file
- Business proposals, especially for complex projects with large budget requests
Find Out How Cloudficient Can Help
Anyone with a compatible web browser can access Word for the web. However, to access the entire web and cloud experience of Microsoft Office, you need cloud computing capabilities. If you find the document conversion helpful, you'll love the arsenal of productivity tools made available to cloud customers.
Would you like to see what lies beyond the impressive Word document conversion in the cloud? Work with our experienced migration specialists at Cloudficient to get started.
With unmatched next generation migration technology, Cloudficient is revolutionizing the way businesses retire legacy systems and transform their organization into the cloud. Our business constantly remains focused on client needs and creating product offerings that match them. We provide affordable services that are scalable, fast and seamless.