Onboarding to Office 365

Ease The Pain Of Moving To Cloud With Onboarding 365 Complete

In the previous article we shared with you some of the pain that large organizations will encounter when onboarding ...

In the previous article we shared with you some of the pain that large organizations will encounter when onboarding large numbers of users onto Office 365. In this article we’ll share with you how Onboarding 365 Complete addresses these problems and stops them becoming problems in the first place. 

Key Takeaways

  • Large organizations may face challenges when onboarding large numbers of users onto Office 365, including repetitive manual tasks, difficulty with reporting and tracking, and governance risks
  • Onboarding 365 Complete is an extensible, workflow-based technology that enables customers to build and design tailored migration plans specific to their unique project and business requirements
  • Onboarding 365 Complete automation templates allow for different workflows to be orchestrated for different types of users
  • It is the first fully cloud-born technology and scales to meet the demands of large projects.

Challenges Ahead? 

If your company is moving to Office 365 every user in your organization is going to experience the transformation to the cloud. Your technical teams might expect: 

  • A stream of repetitive, manual tasks 
  • Difficulty with reporting and tracking 
  • Possible governance risks 
  • Independent sub-projects for each unique requirement or process in your organization. 

But what if there was a different way? There is! We call it Onboarding 365 Complete 

Repetitive, manual tasks? 


Onboarding 365 Complete is an extensible, workflow-based technology. It enables customers to build and design tailored migration plans specific to their unique project and business requirements. Workflow automation handles most of the Office 365 onboarding migration tasks and activities. We estimate just 5% of the tasks require manual, human intervention which is a huge cost and time saving over regular methods of onboarding. 

As a result of this automation IT administrators, instead of being consumed by repetitive tasks, may focus their time on other business critical functions such as rolling out and testing new applications. They’ll be able to layout the groundwork for this transformation into the cloud. They’ll be thinking of, or executing, strategies to maximize the ROI for your cloud investment. 

Doing it over and over? 

Workflow automation includes many activities, such as: 

  • End-user communication, at multiple stages of the onboarding cycle 
  • Office 365 licensing and provisioning of things like archive mailboxes 
  • Exchange mailbox moves 
  • Enterprise Vault migration and deprovisioning 
  • Custom PowerShell automation 

Onboarding 365 Complete automation templates also allow for different workflows to be orchestrated for different types of users. For example, if you want your C-level managers to all have E5 licenses, and power-users to have E3 licenses, no problem! That can be achieved easily. 

Our solution is the first fully cloud-born technology and scales to meet the demands of even the largest projects. 


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Keeping track of many manual steps for different groups of users who are at different stages of onboarding can rapidly become a nightmare in a large organization. With Onboarding 365 Complete seeing the progress throughout the end-to-end process is simple and easy. In fact, with Onboarding 365 Complete we help reduce governance risk because we automate many of the steps involved and the onboarding is managed from a single, centralized source with full tracking (auditing) and reporting on a per user basis. 

Workflow automation helps streamline operations and visibility across key business units and stakeholders, for example all of the IT organization teams (Messaging, cyber security, active directory, end user experience, etc), Human Resources, Governance and Compliance, Upper Management and more. 


Onboarding lots of users at a time? (dealing with Microsoft limitations) 

If you haven’t heard of Microsoft’s new Service Protection Throttling – you should look at our descriptionBasically the only way to really achieve significant migration performance is to onboard many users at the same time. Onboarding 365 Complete facilitates this process allowing the IT organization to the complete the project swiftly and with minimum administrative intervention.  

Also remember data migration might be just one part of the overall onboarding process and that’s why our workflow templates are designed with the whole end-to-end process in mind. 

Bring In the Experts? 

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IT organizations may have little experience in performing onboarding or migration activities or may want to focus their efforts and attention on other IT-related projects. At Cloudficient we have unparalleled expertise in Office 365, Enterprise Vault and other archiving solutions, so you can leverage this expertise throughout the migration process using our managed migration service and design workshops. 

With unmatched next generation migration technology, Cloudficient is revolutionizing the way businesses retire legacy systems and transform their organization into the cloud. Our business constantly remains focused on client needs and creating product offerings that match them. We provide affordable services that are scalable, fast and seamless.  

If you would like to learn more about how to bring Cloudficiency to your migration project, visit our website, or contact us.

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