Office 365

Using the Cloud? How To Keep Files Secure

Over the past year, an increasing number of businesses have started taking advantage of the cloud in business ...


Over the past year, an increasing number of businesses have started taking advantage of the cloud in business operations. Cloud computing facilitated a seamless migration from in-office to remote work for many companies and empowers a hybrid workforce. Even so, moving all the company data online can create a treasure chest for the enterprising hacker to get into. What can you do to keep hackers at bay?

Choose a Trusted Cloud Provider

Close up Laptop Computer on Top of Office Table of a Businessman with Empty White Screen, Emphasizing Copy Space.Integrating cloud features into business operations is a much different experience from migrating to Office 365. Instead of moving back and forth between multiple apps across different tech ecosystems, you can access one integrated platform that provides all the tools you need. Microsoft has also worked hard to improve its integration and compatibility with other operating systems, including macOS and Android.

When you choose robust systems like Windows, they follow proven best practices to keep your data safe in the cloud:

  • Access Control: Zero standing access makes it impossible for everyday workers to access customer data without explicit consent. It also reduces the likelihood of hackers accessing customer information by finding employee log-ins.
  • Data Mirroring: In 2020, 304 million ransomware attacks took place. Most of these involved hackers blocking access to a company’s data unless it paid a specified sum of money. Data mirroring ensures there is always a backup saved in a different center. Companies need to ensure backup while Microsoft ensures data mirroring. Mirroring also protects against accidental mass-file deletion.
  • Encryption: Encryption should follow a two-stage approach. Microsoft encrypts data that moves between devices, as well as between these devices and the cloud. Companies can further strengthen protection by also encrypting physical devices.
  • Automated Security Monitoring: The older the company, the more experience it has with facing cybercriminals. Microsoft has the established know-how to create algorithms that identify suspicious behavior and potential breaches.
  • Network Protection: Hackers often seek to breach a company’s defenses by attacking its network, so securing this is a top priority. Some companies forego WiFi altogether because of this and only use LANs, but even these need protection. Microsoft also has built-in network protection for the cloud, such as Denial of Service and firewalls.
  • Data-Center Control: Most companies have data on-site, even when they use cloud services. Security should be tight to protect this information. The physical data centers that host cloud data should also have strict security measures. These include IDs, security officers, surveillance and alarms.
  • App Security: The most secure networks and buildings can crumble with the assistance of vulnerable apps. Companies using in-house proprietary software need to test them rigorously for potential vulnerabilities. Third-party apps should also be properly vetted before allowing workers to use them.
  • Patching: Keeping systems up to date ensures they receive maximum protection. Updates do more than make new features available for the cloud. They also protect against new vulnerabilities detected by manufacturers of operating systems, cloud data centers and apps. 

If you'd like to find out more about bringing cloudficiency to your project, reach out to us.

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Upgrade to Windows 11

Microsoft describes Windows 11 as the most secure Windows operating system it has ever built. The company has not only changed the operating system but also the way it communicates with and recognizes other Microsoft devices. 

All CPUs that support Windows 11 will include a Trusted Platform Module embedded inside. The operating system is also built on a zero-trust platform. If cybersecurity is at the top of your business concerns this year, why settle for less?

Use VPNs To Remotely Access the Cloud

One of the easiest ways to infiltrate individual and corporate data is via public WiFi networks. However, even networks at home can present a false sense of security when a seasoned hacker is on the prowl. To overcome these hurdles, workers should get into the habit of using virtual private networks. These services create a private network with any existing network to ensure proper confidentiality.

Train Workers on the Cloud

Employees represent the biggest cybersecurity threat to businesses, and their offenses are many. Some of the most common include sharing logins and writing down passwords. Companies can significantly reduce cybersecurity threats by training all employees and holding managers accountable for leading by example. Training should cover top issues, such as VPN use, password storage, two-factor authentication and the identification of suspicious emails.

Hire the Best Migration Vendors

How quickly you get secure access to the cloud and how well the features work depends on the quality of your migration. Our experienced professionals stand ready to ensure a seamless transition. We are also committed to cybersecurity and keeping your data secure throughout the entire migration process. Contact us for a quote to get started.

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