Onboarding to Office 365

Want To Automate The Ability To Onboard Thousands Of Users?

On the face of it, Microsoft 365 onboarding might appear straight forward, after all Microsoft created the ability to ...


On the face of it, Microsoft 365 onboarding might appear straight forward, after all Microsoft created the ability to have a Hybrid configuration to enable a “smooth” migration of a user to the cloud.  However, things start to get tricky when you add in:

  • legacy archive systems such as Enterprise Vault, or
  • the need to apply different licenses to different users, or
  • the need to enable online archives for certain users, or
  • the need to hide certain users from the GAL, or
  • when you consider all the end-user communication that will make a smooth migration.

Computer keyboard and multiple social media imagesAgain, they all seem straight forward tasks and there are indeed tools out there that can carry out many of the tasks. It can become quite an administrative juggling act managing these tasks and when to carry them out, especially if you want to work against individuals rather a batch.

Recently we had a customer with around 3000 active end-users and their plan was to move the end-user mailboxes from Exchange on-premises to Office 365, and to migrate their legacy Enterprise Vault mailbox archive also into Office 365 (into a personal archive mailbox for each user).  They wanted to have some users have E5 licenses, and other users to have E3 licenses. Those people who were getting E5 licenses were senior members of the company, and special departments like their HR, Finance and Legal teams. Those same users needed to have multi-factor authentication enabled, and litigation hold adding to their mailbox.

Young man building furniture using a hammer and a nail at homeIt is definitely possible to do a lot of this manually. When planned out with some thought, appropriate touch points towards end-users (telling them of progress, or issues) PowerShell scripts could be created to do the required tasks.

But many teams that approach it this way will struggle or fail.  That’s because they’ll likely rely on spreadsheets to keep track of who is migrating at what time, and where users are in the overall process.

It will rapidly become a nightmare of administration trying to ensure no one gets left behind or held up for a long period somewhere in the overall process.

At Cloudficient, we have a better way. It’s called EVComplete. This is a product which sits on our cloud native ReMAD platform – the brain of our solutions. As part of the platform there is an extensive Workflow Orchestration Engine that handles enterprise transformation scenarios like I’ve described here, as a business process. The platform can seamlessly scale to meet the demands of any size project and it is deployed as a set of decentralized microservices orchestrated by Kubernetes clusters.

Hand with marker writing We Believe in Making a DifferenceAt a high level during the no cost, no commitment, proof of concept a set of workflow templates will be created (from a library of over 100 steps) that suit the project requirements. These are then applied to users, and their progress through the transformation is tracked, audited and reported on inside EVComplete using the ReMAD platform.

What’s even better is that this is offered as a 100% fully managed service, with a fixed price and fixed outcome approach.

Throw away those spreadsheets and do your onboarding a better way!

With unmatched next generation migration technology, Cloudficient is revolutionizing the way businesses retire legacy systems and transform their organization into the cloud. Our business constantly remains focused on client needs and creating product offerings that match them. We provide affordable services that are scalable, fast and seamless.

If you would like to learn more about how to bring Cloudficiency to your migration project, visit our website, or contact us.

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