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EMC SourceOne Migration Can Reduce Costs and Improve Operations

Making significant changes is often necessary for businesses to keep up with rapid technological advancements. What ...

Making significant changes is often necessary for businesses to keep up with rapid technological advancements. What worked well at one time may suddenly become antiquated. On-premises data storage, using tools like Dell's EMC SourceOne, is a great example. With cloud-based computing becoming mainstream, migrating your data to the cloud can provide multiple benefits.

Discover the benefits of an EMC SourceOne migration and how it can help you reduce costs while improving operations.

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What is EMC SourceOne Migration?

Dell’s EMC SourceOne provides a way to store archived data from emails, task planners, and messaging services, usually on your local servers. These secure files are accessible on networks, allowing administrators to manage and search them.

Although this software solution lets you retain data to remain compliant with state, federal, industry, and company regulations, it comes with significant costs. Servers cost money to buy and maintain, and they require a lot of space.

With the benefits of cloud computing available today, companies are transitioning their on-premises data storage and applications to the cloud. An EMC SourceOne migration moves stored data to a new cloud residence. However, you will need to choose a different software to house it. Microsoft Office 365 is an ideal choice.

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Why Is EMC SourceOne Migration Important?

At the end of 2024, Dell will stop supporting EMC SourceOne. That means no more updates, bug fixes, features, or technical support.  Beginning your migration before you lose the full effectiveness of SourceOne makes sense.

A cloud migration would benefit your business even if Dell continued supporting EMC SourceOne. In recent years, remote work has become more common, highlighting the need for cloud infrastructures to keep data secure and improve productivity.

The number of companies already using cloud-based technologies is astounding, and more businesses are migrating to the cloud every year. Approximately 94% of companies worldwide use at least one cloud, including about 87% of Fortune 500 companies. These companies likely see increased profits and improved efficiency due to their cloud migrations, giving them a competitive edge.

cost reduction

How Does an EMC SourceOne Migration Provide Cost Reduction Benefits?

A successful cloud migration takes time and money. However, it also typically provides a return on investment immediately. After the migration is complete, replacing EMC SourceOne with a cloud-based solution will help you save money and reduce costs.

Reduce Data Management Costs

Maintaining your data in traditional ways is becoming cost-prohibitive. Your regular associated expenditures include:

  • Hardware purchases, maintenance, and upgrades
  • Facility real estate, utility, and maintenance costs
  • IT personnel payroll
  • Software purchases, licensing fees, and security
  • Insurance premiums

These costs are incurred because of using physical servers. When you migrate your computing and data storage to the cloud, you no longer need servers on-premises.

When your physical servers are almost to capacity, you must commit a substantial capital expenditure to purchase additional machines or storage. You will be paying for storage space you don’t need yet because you will fill it gradually. With scalable cloud-based solutions, you only pay for the space you need.

Eliminate Licensing Fees

Using software traditionally comes at a cost. You must purchase and manage licenses appropriate to the number of seats your company has. This one-time purchase structure doesn’t necessarily allow customization, and you must pay for these licenses upfront.

A recent study by Nexthink revealed that employees utilize only around 50% of a company’s software. In some cases, people use multiple applications, such as internet browsers and collaboration tools, that accomplish the same thing. These usage trends amount to millions of dollars of wasted licensing fees.

When you complete an EMC SourceOne migration, your cloud service provider typically offers software on a subscription basis. You won’t pay licensing fees for software you don’t need or use.

operations benefits 

How Does an EMC SourceOne Migration Offer Improved Operations Benefits?

Cloud computing has revolutionized the way today’s companies do business. Not only is it now easier to access vital data, but it also makes collaborative work more straightforward and more efficient.

Simplify Data Access

When you store your applications and data in the cloud, authorized employees can access them from anywhere. The information syncs across multiple devices, facilitating real-time collaboration and searching. Cloud service providers typically have features that optimize data streams and balance loads for increased speeds, promoting efficiency.

Enhance Collaboration

In today’s digital world, team members often work simultaneously on a single project from multiple locations. There are many video conferencing and data-sharing tools available, allowing teams to collaborate.

When you use cloud-based solutions for your company’s applications and data storage, any changes made to data are updated in real time. Everyone viewing the data can see the alterations immediately, bringing everyone to the same page. This capability saves time and virtually eliminates errors caused by misunderstandings when team members explain ideas verbally.

What Is the EMC SourceOne Migration Implementation Process?

Businesses, particularly at the enterprise level, own vast amounts of data. You use this data for multiple purposes, such as:

  • Financial reports and forecasting
  • Customer relations
  • Sales and marketing research and strategies
  • Product or service research and development
  • eDiscovery and compliance
  • Inventory planning

The results will be skewed if you use incomplete, corrupted, or inaccurate data for these purposes. You must also keep certain data for specified periods to remain compliant with various regulations. Be sure to select a migration tool or partner that ensures data integrity and security.

Implementing a successful cloud migration is a complex process with multiple steps. Learn more about the implementation process of an EMC SourceOne Migration and how you can get started.


Assessment and Planning

Retiring EMC SourceOne and migrating the contained data to a cloud-based alternative is a significant undertaking. Before you begin the actual transfer, you need to devise a comprehensive plan. Include vital details, such as:

  1. Data to transfer and what to leave behind
  2. Which cloud solution will replace EMC SourceOne
  3. Your business's needs and goals
  4. Whether you will use a public, private, hybrid, or multicloud model
  5. Your cloud service provider
  6. Budget
  7. Implementation timeframe and schedule
  8. Which personnel will participate
  9. Your current IT environment and whether you need to make changes
  10. Compliance, data integrity, and security concerns
  11. Employee acceptance and training
  12. The migration tools or the partner you will utilize

Your plan may differ according to your company’s needs. Many times, planning a project of this scope is challenging, especially if you are unfamiliar with any of its aspects. When you choose Cloudficient as your migration partner, we can help you with your assessment and planning.

Migration and Deployment

Migrating your data manually is rarely a viable option, especially for enterprises. Cloudficient’s automated method provides many benefits, including:

  • Cost savings due to faster migrations, minimal errors, less personnel required, and minimal downtime
  • A secure framework
  • Multiple layers of testing to ensure data integrity, compliance, and functionality
  • Customized transfers for different datasets
  • Purely cloud-born, requiring minimal infrastructure on-premises

Once initiated, data transfers should flow smoothly. Before we begin your full-scale migration, we will perform trial runs. This allows us to assess multiple migration factors and address any problems, such as:

  • Connectivity issues
  • Data security
  • Proper data mapping
  • Data integrity and formatting

Test runs also demonstrate migration speeds to give a more accurate timeline for your entire data transfer.

Companies typically plan to migrate data in stages. For instance, you might schedule one department at a time. This strategy can minimize disruptions. Another benefit is that once some employees start using cloud-based solutions, they can reassure those in other departments that these applications work well.

What Are the Best Practices for an EMC SourceOne Migration?

A surprising number of data migrations fail or are incomplete. Poor planning or unsuccessful migrations can lead to several problems, including:

  • Incorrect cloud storage provisioning
  • Unsecure data, which can lead to breaches and theft
  • Unnecessary downtime and business disruptions
  • Compromised data integrity
  • Financial losses

To avoid an unfavorable outcome, follow these best practices.

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Data Analysis and Preparation

You don’t have to include all data in your EMC SourceOne migration to the cloud.

Assessing your data gives you a chance to clean files, check for compatibility with your new system, and retire unneeded data. This is a cost-saving measure because you will pay for the amount of cloud storage space you use. There’s no need to pay for housing duplicated or obsolete files.

Preparing the data for your migration deployment also includes mapping flows so your data arrives in the correct destination files.

You need to configure your target system appropriately, adding permissions and user access as needed. This security measure helps prevent unauthorized access to confidential data.

Data Validation and Testing

Before any migration, you should perform a complete backup of anything you will transfer. This backup is your insurance policy in case any data is lost or damaged during the migration.

For the best results, thorough testing should occur before, during, and after your migration. While pre-migration testing allows you to estimate speeds and ensure that tools work properly and efficiently, testing in real time during the migration lets you spot any problems and correct them before you transfer more data.

Testing and validating data after your EMC SourceOne migration includes ensuring the following:

  • Data integrity
  • Proper formatting
  • Data reaching the correct destination
  • Functionality and accessibility to authorized users
  • A complete transfer of the selected files

Moving your data to a target destination won’t do any good if it is compromised in any way or if end users are unable to search, access, and manipulate it. You will lose time and money if your employees can’t seamlessly continue their work after a data migration. Not only will you pay employees during their limbo, but you will also pay for finding and fixing the data problems.

When you choose Cloudficient, we take several steps to ensure that your people can use data immediately after your migration. If we spot a problem, we handle it and eliminate the issues before they cause further disruptions and expense.

Encourage Employee Acceptance

Your EMC SourceOne migration makes two substantial changes: new software applications and a cloud-based solution. Your employees may be uncomfortable with these transitions.

Fear of the unknown can cause reluctance and uncertainty. To overcome employee doubts, plan for comprehensive education and training programs.

Schedule Wisely

When businesses experience downtime or disruption, they lose money. Be smart about when you schedule your migration. Select less busy times, such as weekends, nights, and other slow periods.

Create a realistic schedule. Unreasonable expectations are often costly.

Choose a Reliable Migration Partner

You can’t expect favorable outcomes using inferior tools, nor should you anticipate a successful EMC SourceOne migration if you don’t choose the right migration partner. Cloudficient stands out for many reasons, not least that we have almost a century of migration experience all told.

We want our clients to be totally satisfied when they select us as their migration partner. We offer a no-cost, no-obligation proof of concept, so you don’t have to just take our word for it. Seeing what we do and how we do it should convince you of our commitment to providing unparalleled service.

Your data security is paramount. Cloudficient’s next-generation migration technology is highly secure to protect your data during the entire process.

You need to be sure that you remain compliant with regulations, and we will help you do that.

Not every migration option is capable of handling enterprise-level volumes. However, Cloudficient caters to enterprises. Our migration platform is endlessly scalable and efficient, and it is well able to handle vast amounts of data.

Why Should You Choose Cloudficient for Your EMC SourceOne Migration?

At Cloudficient, our EMC SourceOne migration solution utilizes revolutionary technology to protect your invaluable data every step of the way. We focus on your needs and customize solutions to meet them, introducing new features and services regularly.

Besides your proof of concept, we also offer multiple guides to help you prepare for your EMC SourceOne migration and other cloud migrations. For more information, contact Cloudficient today.

With unmatched next generation migration technology, Cloudficient is revolutionizing the way businesses retire legacy systems and transform their organization into the cloud. Our business constantly remains focused on client needs and creating product offerings that match them. We provide affordable services that are scalable, fast and seamless.

If you would like to learn more about how to bring Cloudficiency to your migration project, visit our website, or contact us.

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