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Draft Metadata
Not Legal Advice
This document proposes an architectural standard and evaluation framework. It is not legal advice and does not define admissibility.
How to use this draft
Use the conformance tests and RGR requirements during vendor evaluation and pilot design. Treat “unknown” explicitly where evidence is bounded.
The Context Gap
Enterprise collaboration has changed how evidence behaves.
Documents are no longer static. Hyperlinks replace attachments. Permissions shift. Teams evolve. Roles change over time.
Yet most eDiscovery workflows still export files as isolated artifacts and attempt to infer what happened after the fact.
Inference is not defensibility.
When identity history, behavioral activity, and document evolution are not preserved early, legal teams are left reconstructing events through assumptions — often leading to over-collection, inconsistent scoping, and rising review costs.
Context-Aware eDiscovery™ closes that gap.
The Context Gap
Enterprise collaboration has changed how evidence behaves.
Enterprise collaboration has changed how evidence behaves.
Enterprise collaboration has changed how evidence behaves.
Enterprise collaboration has changed how evidence behaves.
Documents are no longer static
Hyperlinks change attachments
Permissions shift
Teams evolve
Roles change over time
Yet most eDiscovery workflows still export files as isolated artifacts and attempt to infer what happened after the fact.
Inference is not defensibility.
When identity history, behavioral activity, and document evolution are not preserved early, legal teams are left reconstructing events through assumptions — often leading to over-collection, inconsistent scoping, and rising review costs.
Context-Aware eDiscoverytm closes that gap.
The Context Gap
Legal eDiscovery tools only capture files. Modern work generates context - collaboration patterns, role changes, cross-platform movement, version histories, comments, and links.
What legacy tools capture
When tools ignore this rich metadata, you lose:
Evidence meaning
Custodian accuracy
Repository truth
Defensibility
Evidence meaning
Custodian accuracy
Repository truth
Defensibility
The Value
Context Reveals What Really Happened
Reduce Collection Volume
40-60% reduction in collected areas
Right-size scope using contextual signals, not guesswork.
Improve Defensibility
100% transparent workflows
Every decision backed by identity, behavioral, and lineage context.
Accelerate Scoping & Interviews
3x faster scoping
Context-aware recommendations replace manual inquiry.
Enhance Early Case Strategy
Day 1 strategic insights
See the story sooner- before collection even begins.
Purpose-Built for Legal, Compliance, and Investigations
Legal Hold
Management
- Automate hold notifications
- Track custodian acknowledgments
- Preserve relevant content in place
Explore Legal Hold Management >
Microsoft Purview
Considerations
- Understand native tool limitations
- Identify gaps in metadata capture
- Evaluate context-aware alternatives
Explore Purview's Limitations >
Custodian Mapping & Data Identification
- Track role changes and access patterns
- Map communication behavior
- Scope repositories based on usage
Explore Custodian Mapping >
Evidence Preservation & Collection
- Preserve affected content accurately
- Trace data movement across platforms
- Maintain full chain of custody
Explore Evidence Preservation >
Early Case
Assessment
- Identify custodians accurately
- Build context-rich timelines
- Reconstruct events quickly
Explore Early Case Assessment >
Data Export
& Review
- Export in native or review-ready formats
- Evaluate risk at the context level
- Identify who accessed what and when accurately
Explore Data Export & Review >
Integrations
Enhances - Not Replaces Your Cloud Ecosystem
Cloudficient adds the missing context layer your existing tools cannot provide.
Microsoft Purview
For collection
SharePoint & OneDrive
For lineage signals
Teams
For communication
HRIS Platforms
For role transitions
EntraID / Azure AD
For access information
Review Platforms
Via load files / APIs
Coming soon: Google Workspace (Drive, Gmail, Chat)
Get the Standard
The canonical text of the Reconstruction-Grade eDiscovery Standard is maintained in Git and published as HTML and PDF from tagged editions.
Participation and working group
The Reconstruction-Grade Standard is currently in draft phase. During this phase, select enterprises are participating in structured validation and conformance modeling.
The working group evaluates measurable criteria for collaborative evidence preservation and reconstruction, including scale constraints, service throttling, identity systems and effective-dating, regulatory obligations, export reproducibility, and operational defensibility.
Additional organizations may be considered for participation based on alignment with the objectives of the draft phase.
If you’d like to participate, please use the contact form to register your interest.
Discussion is also welcome via GitHub Issues; proposed clarifications and non-normative improvements may be submitted as Pull Requests.